Question: Should Emails Be Encrypted Under GDPR?

Therefore sending a normal email including personal or sensitive information without encryption is considered to be illegal under GDPR.

Email encryption is not as common as it should be.

That is because of the fact, that implementation of this feature is not easy.

Is encryption mandatory under GDPR?

Encryption is not mandatory under the GDPR. One way to determine if it is appropriate is to conduct a DPIA (data protection impact assessment). So, even if you only encrypt personal data, you are still processing it under the Regulation and must abide by its requirements.

Do emails need to be encrypted?

When you need to protect the privacy of an email message, encrypt it. Encrypting an email message in Outlook means it’s converted from readable plain text into scrambled cipher text. Only the recipient who has the private key that matches the public key used to encrypt the message can decipher the message for reading.

Is normal email encrypted?

Most emails are currently transmitted in the clear (not encrypted) form. All emails sent using Gmail or Outlook are encrypted by default.

Does data need to be encrypted for GDPR?

In the GDPR encryption is explicitly mentioned as one of the security and personal data protection measures in a few Articles. Although under the GDPR encryption is not mandatory, it is certainly important to see where and why encryption is advised. And it’s certainly important to also look a bit further than the text.

What level of encryption is required for GDPR?

The most relevant part of the GDPR regulation related to encryption is Article 32 – “Security of Processing”. The actual text of the article is very readable and you can find a link in the Resources section below. Here is an extract from Article 32 (emphasis added):

What is email encryption and why we need it?

Email encryption involves encrypting, or disguising, the content of email messages in order to protect potentially sensitive information from being read by anyone other than intended recipients. Email encryption often includes authentication.

How do encrypted emails work?

What is end-to-end email encryption? End-to-end email encryption is a method of transmitting data where only the sender and receiver can read email messages. With end-to-end email encryption, the data is encrypted on the sender’s system. Only the intended recipient will be able to decrypt and read it.

How do you encrypt emails?

Encrypt all outgoing messages

  • On the Tools menu, click Trust Center, and then click E-mail Security.
  • Under Encrypted e-mail, select the Encrypt contents and attachments for outgoing messages check box.
  • To change additional settings, such as choosing a specific certificate to use, click Settings.
  • Click OK twice.

What happens if an email is not encrypted?

When an email is sent, the text may or may not be encrypted at the source, depending on the email service provider. Even if the email is encrypted, mail service providers do not encrypt the data they receive on their servers. This is the first point of vulnerability.

Why is email not encrypted?

However, many (if not most) email servers, also known as MTAs, don’t attempt to encrypt the connection when talking to another mail server. Even if your mail server is setup to encrypt between mail servers, the other person’s mail server has to be setup to receive the encrypted connection.

Is email safer than text?

Emails, on the other hand, do not get checked immediately. Even if you own a phone that can send and receive emails, you are less likely to open an email directly you receive it, unlike texts. SMS is also safer than emails because of its mobility.